Gather Space does not hold a liquor license and does not provide any bar services or alcohol. If you wish to have alcohol at your event, you must hire a licensed and insured third-party caterer who holds the appropriate New York State Liquor Authority (NY SLA) permits (such as an Off-Premises Catering Permit) to serve alcohol at our venue. All alcohol service must be managed by this licensed caterer and comply fully with all NY SLA regulations, including age verification for all guests.

Please check your contract for the number of staff included in your rental. The venue management team is responsible for opening and closing the venue, troubleshooting any issues with the building or amenities, guest check-in, and crowd management. At least one management personnel is required for all events at Gather Space, with additional staff added at the venue’s discretion based on the total guest count and type of event.

Please note: As Gather Space does not provide bar service, any staff for alcohol service (e.g., bartenders) must be provided by your hired, licensed catering vendor.

Gather Space can accommodate 50 guests.

We understand you might be looking to maximize your guest list, and we're happy to help you plan an incredible event! When it comes to capacity, we have to follow strict NYC building codes to ensure everyone's safety and comfort. This means we plan for every single guest staying for the entire duration of your event. Our goal is to make sure every one of your guests has a fantastic experience, and the last thing we'd want is to turn anyone away or have an uncomfortable crowd. Thanks for your understanding as we work together to keep everyone safe and happy!

DJs and live bands are welcome, but volume levels must comply with Gather Space's sound policy, which follows the New York City Noise Ordinance. Music should not exceed the legally permitted decibel levels for commercial and residential spaces.

Gather Space is a private event space, and our team is meticulously scheduled around your contracted start and end times.

• All events must conclude before 10:00 PM on weekdays (Sunday through Thursday).

• All events must conclude before 11:00 PM on weekends (Friday and Saturday).

Your event must conclude at the contracted time unless arrangements and payment for an extension are made on-site with the on-site venue manager. Extensions are subject to staff availability and must be approved in real time by the venue.

The final guest count must be confirmed 7 days prior to the event. This confirmed number will be used for staffing and invoicing. Please note that the maximum capacity for the space is 50 guests.

If a significant number of guests are added at the door on the day of your event, we may not be properly staffed to accommodate them, and we may have to turn guests away once the contracted guest count is reached.

Gather Space offers a curated list of preferred vendors for catering, entertainment, party rentals, A/V & lighting, and planning services. Clients can choose from this list to ensure seamless coordination with trusted vendors familiar with our space. Please refer to the vendor list provided for recommendations and contact details.

All vendors are required to submit insurance that meets our minimum requirements and lists Gather Space as an additionally insured prior to accessing the space.

Your rental includes access to Gather Space for the specified event time. Please refer to your contract for a detailed list of included venue amenities. Gather Space has additional in-house rental items that can be added to your invoice for an additional fee; you can check out what we have to offer with pricing on our in-house rental menu.

Yes, Gather Space allows outside catering. We partner with a curated list of preferred catering vendors familiar with our space. Outside caterers must be full-service, licensed, and insured, and they are responsible for staffing, setup, breakdown, and cleanup.

Yes, Gather Space features a chef-grade open kitchen equipped with a fridge/freezer, oven & range, ice machine, and dishwasher. Please note that Gather Space does not provide cookware, utensils, or small appliances. If you require additional kitchen equipment, please coordinate with your caterer or rental vendor.

A deposit is required to secure your event date, with the remaining balance due according to the terms outlined in your contract. Payments can be made via credit card or ACH payment. Please refer to your contract for specific payment terms and due dates.

Deposits are refundable up to 30 days prior to the event date. Cancellations made within 7 days of the event will be charged in full to the card on file. Please refer to your contract for full cancellation and refund terms.

Rescheduling is subject to availability and may incur additional fees.

Check your contract for your specific setup and breakdown times. The space is delivered in its resting state—please refer to the floorplans to see the default layout. If floorplan adjustments or setup services are needed, they can be added to your invoice up to 7 days prior to the event. Please coordinate in advance to ensure proper arrangements.

Gather Space does not have on-site parking, but there are several public parking garages nearby. We recommend including parking details in your guest communications.

You are welcome to personalize the space, but we do not allow open flames, confetti, glitter, or anything that may cause damage to the venue. Nothing should be fixed to the plaster walls or light fixtures to prevent damage. All decor must be removed at the end of the event unless prior arrangements have been made.

Service animals are always permitted. Pets may be allowed on a case-by-case basis with prior approval.

Gather Space is equipped with Wi-Fi-connected Sonos speakers, which are ideal for background music but not suitable for DJ connections or microphone use. Gather Space offers in-house A/V equipment for an additional charge. We also work with preferred vendors for specialized sound, lighting, and production needs. Please review the vendor list for options or reach out to discuss your event's specific A/V requirements.

Yes, insurance is required for every event at Gather Space.

You can purchase an event insurance policy through a recommended link or use your own provider. If using your own insurance, please refer to our sample Certificate of Insurance (COI) for details on additionally insured information and required coverage limits.

Deliveries and drop-offs can be coordinated the week of your event. Until this time, we won’t have a full picture of staff availability and other events in the space. For all deliveries, we require a confirmed point of contact and a scheduled delivery window. For this reason, we do not accept bike messenger delivery services such as Fresh Direct, DoorDash, Uber Eats, etc.

Deliveries and drop-offs outside of your contracted time are at Gather Space’s discretion based on the availability of space and staff in the space. Please coordinate in advance during business hours (Monday–Friday, 9 AM–5 PM), one week before your event.

Yes! We encourage guests to do a walkthrough before booking. You can schedule a walkthrough using this link.

Once your event is booked, additional walkthroughs can be scheduled before your event date through a separate link provided at signing. We host walkthroughs and site visits on Mondays only due to our busy event schedule.

• Sales Tax: Sales tax may apply to certain services or rentals as per New York State law.

• Credit Card Fee: A 5% non-refundable fee will be applied to the entire invoice total if you choose to pay by credit card. To avoid this fee, you have the option to pay via ACH transfer. Please inform us, and we will gladly update your contract to reflect this payment method.

  • Please note: A credit card on file is required for all contracts, regardless of primary payment method, to cover any incidentals that may occur during your event.

Administration Fee: This charge is applied to the entire invoice and accounts for the essential administrative support required for your event. This includes, but is not limited to, contract processing, vendor coordination, detailed scheduling, communication management, and ensuring compliance with all venue and regulatory requirements. This fee helps us maintain the high standard of service and organization necessary for a successful event.